*This posts may contain affiliate links where I may be compensated but all thoughts are my own.*
We all have our own personal stories - especially when it comes to being an entrepreneur. As I've shared many times before, being organized is something that I inherited from my two Grandmothers and my mother. It's just in my DNA. Furthermore, I also am a believer in the study of astrology and I completed my birth chart which requires that you provide your name, birth place, and the time of your birth so that you can be provided a detailed outline. Now I'm not here to convince you but if you're open to it then give it a try. I feel like there is nothing wrong with wanting to become a better person and sometimes that starts with having to go inward to understand yourself more. To spare you the details of the report, it simply it stated that I like simplicity, enjoys helping others, am very organized and I don't like pressure or stress. I was shocked to read this because I was a little skeptical but what was outlined was pretty accurate to describing who I am.
When I named my business after both of my Grandmothers, I did so in honor of them because it's where my skills were inherited. So, when my birth chart outlined that my moon is in Virgo - I laughed to myself. Why is that worth mentioning? Because both of my Grandmothers are Virgo women born on the same day, September 5th (different years). As I said, I'm not trying to convince you but I wanted to share that this was written for me and everything just makes so much more sense. Even if I didn't want to be a professional organizer, I couldn't run from it and would be doing something very similar.
By now you're probably wondering what does this have to do with receiving multiple promotions at my 9-5? Well, stick with me and keep reading, I'm getting there.
Prior to creating SoleOrganizer in 2014, I had already worked for the county government and then a non-profit. When I transitioned to the non-profit from the county government position, it was unique because I quickly learned that no two days were the same. But when working at the county government, I knew exactly what was expected of me each day with minimal surprises. However, I quickly adapted and excelled at being the Executive Assistant to the Executive Director. I was responsible for ensuring that nothing slipped through the cracks i.e. staying up to date on their calendar appointments, constructing emails, taking detailed notes during meetings, etc. - I mean if that doesn't scream organization then I don't know what does. I was able to manage this without a problem but then there was some restructuring within the organization and I was now being required to manage not one but two program budgets and the operations of our office. My degree was in Food and Nutrition not Accounting or Finance. I was definitely nervous but my God given talent of being organized just took over. Also, keep in mind that I don't like chaos or to be stressed (based on my birth chart) so creating an organized system for my new role was my solution. And it was worth it!
I quickly created systems and held detailed meetings with the team on how certain procedures needed to be handled moving forward. Then I set up tracking systems utilizing excel spreadsheets which documented every expense - down to the penny. There were days that were reserved for reviewing and completing expense reports only which meant other tasks had to wait because the monthly expense reports were top priority. After a few months, of establishing systems that didn't exist prior to me accumulating the new responsibilities, I was promoted with a title change along with compensation not once but twice. For example, if someone needed to review a particular monthly report, I knew exactly where it was located. If a team member needed a certain file, they knew where to access the file along with other documents. No time was wasted on searching for "things" because a system had been put into place. Our program budgets were managed so well that the National Office called frequently to ask how and what we were doing to come in under budget. At times, they sought my input when it came to creating budgets. What I'm trying to say is that my goal was to setup organized and streamlined systems because I had no time to be stressed let alone be held responsible for mismanaging thousands of dollars. Not on my watch.
In my current role, I built upon my knowledge and expertise of utilizing Microsoft Excel and created weekly and monthly tracking systems to assist my team and I with documenting client work. If you're wondering why I keep referencing Excel it's because many non-profits have to adhere to an operating budget and Excel is either free or significantly cheaper than other software. So, another thing that I learned is that being organized is cost-effective and can save non-profits a lot of money. If you don't think that being organized is important especially within the workplace then you're wrong. A study conducted by Brother International says a cluttered workspace costs $177 billion dollars annually due to misplaced items. That's billions with a 'B' not millions! That's why organizing office spaces and educating people about the importance of being organized at a 9-5 is a favorite of mine. Don't believe me, then see how I transformed a tiny, cluttered office space into a functional workspace.
While I'm not managing a budget anymore, I do manage a program which requires a lot. There are many intricacies to the program - i.e. program management, client & stakeholder engagement, data reports, critical thinking & problem-solving, reports, and so much more, again I won't bore you. So, when my supervisor saw how I was able to effectively manage so much and I had the evidence to show for it, I was granted a raise. Now it wasn't that easy, where I was like, "hey - give me some more money." But I stated my case and provided examples of how my productivity and organization skills really moved the work forward. The proof was in the pudding. So, that's why in "The 9-5 Productivity Planner Workbook" I show you how to organize your highlights of your job performance which can play a vital role in supporting your cause for a raise.
Here's the common denominator in both of these positions: I looked at each role that I was in and had to identify which organizing solutions could I implement to ensure that I made my job work for me and not the other way around. Once I sought out what was lacking then I created what I needed whether it was investing in the right organizing products, setting up streamlined systems, and effectively tracking my job performance with concrete evidence which allowed everything to just flow.
Now don't take this and run with the mindset that this guarantees you a raise/promotion because every situation i.e. job, supervisor, work culture, etc. is different. But this is an example of how being organized is an asset and can be beneficial in propelling you to advance yourself within your career.
The 9-5 Productivity Planner Workbook
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Disclaimer: All posts and tips are for educational and informational purposes. SoleOrganizer, LLC is not to be held liable for interpretation of tips and products.