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*This is a collaborative post but my authentic perspective is expressed throughout the post*
If you’re working remotely, then majority of the time is focused on you keeping yourself organized. However, if you’re running a team that is working together through the net and through digital technology, then you have to look at the aspects of how they collaborate, communicate, and which tools everyone uses to achieve the same standards of work.
Set the standards of communication
One of the biggest causes of disruption in some remote working teams is that they are constantly interrupting each other by communicating ineffectively. Team collaboration tools can make sure that everyone is communicating using the same medium, rather than having to jump from email to phone to IM and so on. Furthermore, you can set standards so that high-priority messages alert those relevant to them, while other questions and topics that can wait aren’t as distracting.
Equip them with the right tools to work together
If your team isn’t using hardware taken from the workplace, then they are not going to, by default, all have access to the same tools. You may be surprised how many of them lack even basic office tools (they’re not free, after all.) To make sure that everyone is using the right tools, then you need to look at those they don’t need to personally install. Cloud software is on the rise, providing solutions for everything from office admin tools to accounting, HR, and other systems. Find out which Cloud software can help your team carry out their core responsibilities from any place and any device.
Don’t let downtime become a distraction
There are going to be tools and resources your team needs access to in order to ensure they get their work done well. If those tools become inaccessible due to IT issues, then your team can waste a lot of time trying to troubleshoot a solution where a single well-trained individual might be able to find a response much more quickly. If you don’t have an internal tech support team, then managed IT services are likely to be crucial for your business. This is especially true if your team is working with business hardware.
Set expectations but allow flexibility
If you have certain standards for work, such as deadlines that need to be met, or times that people need to be accessible, ensure that they are communicated clearly. If people fail to meet those expectations, send reminders across the team. Where possible, however, accept that people work and live in different environments and, as such, some flexibility can be a great way to provide incentives for them to work as productively and happily as possible. You can use online scheduling software so that people can make clear which hours they are working to help you better reach them when you need to.
With the right tools, the right standards for communication, the right means to share resources, and the right way to make sure everyone is available to collaborate, being far apart doesn’t have to mean your work is compromised. Follow the tips above to make sure everyone is connected even when apart.
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Disclaimer: All posts and tips are for educational and informational purposes. SoleOrganizer, LLC is not to be held liable for interpretation of tips and products.