*This is a collaborative post but my authentic thoughts are represented within the blog.*
We know that too much stress can reduce productivity by affecting energy levels, focus, and creativity; here’s how to organize your digital space and lighten your workload.
We’ve all been there, that feeling you get when your inbox is full of hundreds of unread messages from old subscriptions. It’s a similar feeling to opening a cupboard you can no longer get into or facing a mountain of dishes that finally need cleaning. Situations like these increase our stress hormones, adrenaline and cortisol, causing our heart rate to quicken, our muscles to tighten, and our heads to ache.
It’s not a terrific state of mind if you want to write a report or send an important email.
Digital clutter is just the same. Whether it’s your inbox that’s overloaded, your computer that’s slow, or a browser that’s so full of bookmarks, it’s difficult to look at; the chances are your digital clutter is stressing you in ways you’re not fully aware of, and affecting your productivity.
Well, a stressed mind-body means that any work you do will be of lower quality than it would if produced in a state of relaxed alertness. Clutter also slows down your chances of meeting important deadlines as you search through a mire of emails and data. That’s not all, the files and folders on your browser and hard drive slow down your computer over time, increasing frustration and making overtime more likely. The point is it's really beneficial to manage your clutter so that you can produce quality work.
While some of the digital clutter we accumulate is down to our personalities, it’s not entirely our fault. The internet is a clutter-machine in many ways, desperate for our attention on every page.
What follows are some ways you can be more mindful of your digital life.
In recent years computing has shifted online utilizing this new technology to streamline services for businesses and individuals. One of the best examples is Office 365 Cloud Technologies; it allows you to organize your workflow more efficiently and store data online instead of on your hard-drive. Other cloud services that are great for de-cluttering your hardware are Adobe Creative Cloud, for your valuable photographs, and bulk storage for your files with Microsoft Azure.
There are many browsers available these days, but how you use the browser can be just as important, or more so. When browsing the internet, we come across sites that look appealing but that we don’t have time to read. Automatically we save them to our bookmarks.
Make sure your bookmark folders are well-organized. Labels can be broad or specific but keep on top of them. Also, when surfing the internet limit your browser tabs to four or five, if something is not relevant, shut it down, or search for something better in an existing tab. You may not to be able to control what pops up on the internet but you have the ability to be intentional about how you manage it.
Files And Data
Emails can be a challenge. The internet nowadays is set-up to grab our attention quickly and channel it into signing up for a product, service, or simple subscription. It can lead to hundreds of partially interesting newsletters and updates jamming our inbox. Don’t get overwhelmed. And don’t begin sifting through all those old emails attempting to organize them. Instead, monitor them as they come in, unsubscribe and delete as necessary. Finally, when it’s under control, you can begin eliminating the backlog.
Following these simple ideas will help you feel more in control of your digital space. As a result, the quality of your work will improve, and your cortisol levels will normalize. Be sure to take care of your digital space just as much as you would of your physical space.
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Disclaimer: All posts and tips are for educational and informational purposes. SoleOrganizer, LLC is not to be held liable for interpretation of tips and products.